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Frequently Asked Questions


Why Hire a Coordinator?

With today's lifestyle there is simply not the time necessary to visit every possible location, option, and vendor; therefore employing someone who can complete the needed research on your behalf is very beneficial. Hiring a professional coordinator will provide the ability to leverage off the knowledge and expertise of the professional to provide you with ideas, tips, advice, negotiate costs, and create a schedule to keep you organized.

Hiring a coordinator does not necessarily add costs to an already limited budget, but potentially reduces time and expenses. Most importantly you will feel relieved knowing that a professional can handle all details on the day to see your dreams into reality. You will have time to actually enjoy your time leading up to the event and the day of.

Another common reason of why individuals hire a coordinator is their event is not being held in the town they live in, where distance becomes an additional challenge. It makes sense to employ someone who can be onsite to coordinate the work of the local suppliers, rather than relying on lengthy telephone calls or inconvenient weekends away meeting them all.

At all times, we ensure that you have control of the event by working with you right away on outlining what you want the coordinator to do for you. We will ensure you have control by constant open communication to tie off in all areas. Offering different service package also helps ensure we are providing you the exact type of support you desire from us. We know you make the decisions; we ensure they happen at your special event.

Once you start working with a coordinator you'll soon discover why you cannot be without one.

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What experience does Amazáe Special Events have?

Amazáe Special Events has experience with corporate events, intimate to large elegant weddings, and other special occasions. We will leverage our project management skills and event experiences to ensure that your event is as stress-free as possible for you. Contact us today and we would be glad to provide a free initial consultation to see if we are a good fit for you.

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Can Amazáe Special Events provide references?

Our clients have been great to work with and entrust us to provide the best advice, ideas, resources, and work for them. Please look at our photo gallery and testimonials to get input directly from our cherished clients. If you would like more information, we would be glad to provide that upon request.

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How does Amazáe Special Events charge?

Amazáe Special Events offers several different service options as well as an al a carte service to build the perfect package to ensure you get exactly what you need in a coordinator for your special event. We work with you based on needs to find a way to make things work within your budget. We want what you want, a great working relationship to turn your vision and dreams into reality.

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Will the consultant commit to your budget and not push you in the direction of things you simply can't afford?

Of course we will! That's why we always offer a complimentary consultation so that we can better understand what your wants and needs are, and from there we see how we can help and form a detailed budget outline. Whether it's coordination or design help you may need from us, we will help your vision come alive regardless of your budget.

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Will the consultant devise a master plan mapping out all the little details, from announcements to specific decor? (This will clue you in to organizational prowess and a willingness to keep you in the loop on every matter imaginable.)

We work with to help with all the nitty-gritty and remind you of things you never thought you would need. From the time you sign the contract with us to the time your on your way to your honeymoon we have it organized and mapped out.

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Can the consultant name the best and most original locations in your area (that would be suitable to your wedding size, style, and budget)?

We have an extensive list of venues that can work with all kind of guest counts and budgets. We also always stay up to date on new and exciting locations that you may not have heard of yet.

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Is the consultant familiar with the best florists, photographers, caterers, bands, and DJs in your price range? Can he/she explain their strong points to you briefly? (Ask yourself: Does the consultant seem both knowledgeable and passionate?)

We work with only the best vendors. We understand who we recommend is a reflection of ourselves and would never refer a vendor that we haven't worked with, and trust that they will give 110% We also have an extensive list of vendors in every category that vary between high and low cost.

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Can the consultant score you some discounts with vendors? (Designers & Coordinators bring volume to favored vendors; often they'll reciprocate by slashing prices or throwing in extras.)

Because our close relationship with our preferred vendors and the fact that we use them the majority of the time, we can often times work with the vendor to meet in the middle when cost is an issue.

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Will the consultant read over the vendor contracts for you? What are some common traps to look out for?

We insist that all vendors, regardless of relationship between client and vendor (ie; relative or friend) provide a contract of some kind. Once we receive those we will go over them with you and make sure you understand what you are signing and paying for. We also make sure you are not getting charged for things you should not be paying for. The most common fee that goes unknown to a client is seeing a corkage fee or cake cutting fee and being unpleasantly surprised at the end, we help you understand what all this means.

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Can the consultant create a timeline that tells everyone involved in the planning process - vendors, members of the wedding party, bride/groom, and families - what to do and when to do it? How will she/he make sure that everyone sticks to the schedule?

We provide a timeline for each vendor, bride, groom, best-man, maid of honor, and parents on both sides. On the day of the wedding coordinators are there to ensure that all vendors and family are in the correct place at the correct time. We insist that the bride and groom never worry about a thing on their special day. The couple nor the family should ever worry or stress on the wedding day!

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Will the consultant handle the invitations, from wording and ordering to the addressing and mailing?

Per your request we can either assist you or do all of the invitation process on our own.

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Can the consultant counsel you on etiquette matters and alert you to hot trends on the wedding horizon?

Part of our job is to always know what is in trend. We make sure to keep updated on what is hot by attending our fair share of workshops, conferences, and doing plenty of research along the way.

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Will the consultant coordinate delivery, arrival, and setup times with photographer, florist, musicians, caterer/banquet manager, et al?

We call all vendors a week prior to confirm time of arrival and where they need to be. On the day of at least one coordinator is there to ensure all vendors are on time and in the right location.

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For the day of the wedding, will the consultant be willing to oversee the entire event by supervising vendors, troubleshooting emergencies, and soothing nerves? Can she/he share any anecdotes that required performing above and beyond the call of duty?

This is one of the most important parts of our job! On your wedding day you should be stress-free, and trust that any unexpected issues will be handled by your coordinator. Most importantly our goal is for you to never think there were any issues in the first place.

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Will the wedding coordinator be willing to step in as your advocate, conveying your visions and desires to vendors when you don't feel up to the task?

If for any reason you are not able to attend a meeting with a vendor, we will gladly step-in and make sure your vision is understood.

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How long have you been a wedding coordinator? What type of formal training have you had? Are you a member of any major bridal or wedding/special event trade associations (ABC, June Wedding, Inc, ACPWC, AFWPI, ISES)?

The owner of Amazae Special Events, Crystal Lequang, has been a coordinator and designer for seven years, prior to that she was in project management for eight years. She has also been trained by the Association of Certified Professional Wedding Consultants (ACPWC) and insist that all associates that work under the company are also trained by the ACPWC.

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Describe our team here through these questions. How many event managers do you bring with you to a wedding? Do you personally attend every wedding? What if you become ill or cannot come to the wedding who will stand in for you?

We personally attend every rehearsal and wedding. Should another assistant be needed we will recommend to the client that they hire an additional person from ASE. We handle the rest. Should someone from Amazae Special Events become ill or unable to come we make sure that a associate and/or assistant are up to date on the entire timeline and know every little detail that there is to know.

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Do you charge for expenses or travel? What is the average amount? What is your coordination fee? Does the fee include the day of the wedding? Do you charge hourly, a flat rate or a percentage of my overall budget?

We do not typically charge for expenses and travel through-out the event. Our packages are inclusive of these costs. Accommodations may be required for events that are 35 miles away from our studio, at the discretion of the client.

Our service fees are very dependent on the services and support required, including our team managing day of the event. Fees are based on services needed, hours required, assistants needed, as well as additional known costs. All are based on an hourly rate to develop your package flat rate. If additional needs are required, that can be charged hourly.

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Ask Amazáe Special Events

If there are any additional details that you would like to learn either about us or the industry, please feel free to contact us.

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